Reception furniture buying guide

Reception furniture buying guide

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7 DAYS A WEEK 8.30AM - 7.00PM

Your reception area is often the first impression that customers, colleagues and other visitors get of your working environment, so while its important that your office furniture is functional, it should also look the part and create a sense of welcome.

If youre looking for furniture for your offices reception area, youre in the right place. Our reception furniture buying guide contains everything you need to know about reception desks, sofas and seating solutions.

Reception desks

A reception desk is the focal point of the majority of reception areas, providing a space for your front-of-house team to work and greet visitors as they arrive.

The type of reception desk that is right for your work space will depend on a range of factors, including the space you have to work with, your industry, the style of your working environment, and how your employees work.

There are a wide range of different reception desks available, to suite every space.

When it comes to design, contemporary reception desks tend to be simple and minimalist, crafted from modern materials such as metal, plastic and glass. They often have LED lights, and accents such as metal detailing, or glass fronts. Traditional reception desks, on the other hand, are typically made from wood.

Glass reception desk

Glass top reception desk

After design, the next thing to consider is dimensions. The amount of space available will vary from workplace to workplace, and this will ultimately dictate the dimensions of the desk.

There are a variety of shapes available to suit your space and design goals. Curved reception desks can stand alone or work with other desks or units to create a larger space, or to create an enclosed working area for your reception staff. L-shaped, U-shaped, and linear desks are also popular. Desks can also incorporate spaces for visitors to sit to complete forms and paperwork, or simply wait in comfort.

L-shaped reception desks

Modern L-shaped reception desk

The function of the desk should also be considered. For example, screens can be added to certain parts of the desk to create privacy, while storage can also built-in to ensure that the reception furniture is as practical and functional as possible. And, when it comes to colours and finishes, the options are endless.

You can also commission a bespoke reception desk to perfectly meet your requirements.

Reception seating

When planning your reception space, its a good idea to allocate a seating area for visitors to the building. Consider the maximum number of seats that might be needed at peak times, the type of seating you want to offer, and where the seats will be positioned.

There are a huge range of reception seating options available, including tub chairs, sofas, high back chairs, benches, beam seating and modular reception seating.

Modular seating

Modular seating is incredible popular as it can be re-configured to adapt to your businesss changing needs.

Modular reception seating in a car showroom

High back sofas

High back sofas are ideal if you need to optimise privacy in your reception area, creating a visual and acoustic barrier, while chairs and sofas grouped around a reception coffee table offer a great, informal break-out area.

High back sofa seating

Beam seating

Beam seating is ideal for reception areas where larger numbers of people will be waiting. Beam seating can maximise the space set aside for seating and increase seating capacity for the area. There are some amazing designs to ensure the reception area still looks great.

A reception area with yellow backed beam seation

What are your visitors likely to be doing while they wait in reception? Will they need to work or prepare in that time? If so, your reception seating will need to incorporate plugs, charging points, and a table or other surface they can use.

If youre likely to have guests who will be visiting your office together, it may be beneficial to arrange your seating in clusters, if your space allows of course.

Remember, its important to ensure that, as well as looking great and complementing the available space, your reception seating is also comfortable and easy to maintain and clean.

Things to consider when buying reception furniture

When buying reception furniture, there are number of key points to consider, including:

  • How much space do you have to work with?
  • What functions will your reception space offer? Will you need space for visitors to sit and await their appointment, for example? Do you need a reception desk to accommodate multiple staff members?
  • How will you lay out your reception area to make best use of the available space?
  • Will your reception furniture need to fit with a specific style or colour scheme?
  • Will the reception furniture be able to withstand daily use? Will it last?
  • What are your plans for future growth?
  • What is your budget?

Why BT Office furniture?

Since 1994, we have been providing office furniture, including reception furniture, to businesses and workspaces around the UK.

Using our own fleet of vehicles and team of specialist fitters, we ensure that your office reception furniture arrives undamaged and is installed by experts, who are familiar with the products. We offer an extensive range of reception furniture suitable for a variety of office environments, including reception desks and reception seating in various colours, shapes, sizes and finishes.

Get in touch today to find out more about how we can help you create the optimum reception area in your workspace.

Office furniture glossary

Office furniture glossary

BT Office Furniture Logo

7 DAYS A WEEK 8.30AM - 7.00PM

Confused by huge array of jargon surrounding office furniture and space planning? Its hardly surprising, but were here to help. Weve put together a list of all the terms and terminology that youll come across when planning a new office, buying new furniture or researching new products. If you find anything missing here, just let us know.

Glossary of furniture terms

Acoustical panel

A panel that absorbs sound, reducing noise in an office space. These can be free standing, permanently fixed to a wall or suspended from the ceiling. There are lots of decorative panels to brighten up any office.

Acrylic Desk Screens

Screens to protect against coughs, sneezes and other nasties. Ideal for every office with multiple employees, these screens sit on the desk perimeter adding privacy but maintaining the open plan impression. In the current climate these are also known as covid protection screens.

Adjustable Arms

Refers to the arms of a chair that can be manually adjusted. They can be height or width adjustable, can rotate, or can slide. The more adjustable, the better the comfort that can be achieved.

Adjustable Glides

Adjustable guides, or levellers, can be found on the base of furniture to help keep the furniture level on an uneven floor.

Anti-Rebound

A feature that ensures a drawer does not open or recoil when closed with normal force.

Arch Handle

A handle that outward from the surface of the drawer / furniture.

AutoCAD

The computer-aided design (CAD) and drafting software used by most architecture and interior design industry professionals to generate drawings If youve received plans for your new office design its more than likely drafted on AutoCAD.

Back Pitch

Refers to the angle of a chairs back in relation to the seat. Office chairs are often available with adjustable back pitch for comfort.

B-B-F Pedestal

The BBF in BBF Pedestal stands for Box-Box-File. A B-B-F pedestal is a pedestal that has 3 drawers, two box drawers top and middle, and a larger file draw at the bottom.

Beam Seating

Rows of seating all joined together typically seen in waiting rooms and reception areas.

Bench Desk

Desktops that share a frame and can be placed together to form a large working area for multiple users.

BIFMA

The trade association for business and institutional furniture manufacturers. BIFMA has been the voice of the commercial furniture industry since 1973.

Bow Front Work surface

A work surface that curves (or bows) at the front to provide some extra space to work.

Box Drawer

A simple drawer found in a typical pedestal.

Bridge

The term bridge can refer to the work surface that connects a desk and credenza that forms a U-shaped configuration around the user, and also refer to a Bridge desk, inspired by the city of Proto, typically made from Oak or Walnut and having steel arcs that span the legs of the desk.

Bullet Top

A bullet top is a work surface that, when viewed from above, has a round circular shape at one end and a flat end at the other a similar shape to a bullet. The circular end is typically supported by a leg or post.

C-leg

A support leg making a C shape at each end of a desk or workstation. The C shape allows gives more leg space underneath by removing the need for a leg at the front.

Cable management

The organisation, protection, and routing of wiring throughout the office.

Cantilever Table

A table with a C-shaped base that can slide under a side or lounge chair to save space.

Caster

A wheel that is attached to the bottom of a piece of furniture to allow for easy movement. Often seen on office chairs and pedestals.

Coffee Table

A low-set table designed for casual settings and to hold small items such as literature and beverages. Ideal for use in a reception area or breakout area.

COL

The abbreviation COL stands for Customers Own Leather. (similar to COM). COL allows for specifying and sourcing the materials used for upholstering a piece of furniture. This could be required when a manufacturers leather is not suitable.

COM

This abbreviation stands for Customers Own Material. (similar to COL).

Counterweight

Smalls weights placed in furniture to prevent the risk of tipping over.

Corner desk / table / workstation

Designed to fit into a 9-degree corner, great for maximising space.

Credenza

A sideboard or cabinet, often found in a conference room, used for storage and ideal for keeping an area free from clutter. They can also be used to display items too.

Desk divider

A panel set between two workstations to separate the two and provide personal workspaces. These are often seen on the desks of open plan offices.

Double Pedestal Desk

A desk configuration that has two pedestals at either end of the desk and the leg space in the middle.

Dovetail

A type of carpentry joint to secure two right angled pieces of wood. These joints are very resistant to being pulled apart.

Drawer Configuration

The layout or arrangement of a set of drawers within a piece of furniture. An example would be the B-B-F configuration (see BBF above).

Drum Base

A large cylindrical base used to support a work surface or table.

End Panel

A panel that runs the entire depth of a desk or work surface that provides an attractive finish while improving safety and durability. End panels are typically available in straight, wave, crescent or corner shapes.

Ergonomic

Furniture designedwith comfort, functionality and the movement of the human body in mind. Ergonomic furniture helps to avoid stress or injury in the workplace. This type of furniture reduces the risk of musculoskeletal problems, neck pain, joint pain, back issues, arthritis, restricted organs and poor blood pressure.

Executive Chair

An Executive Chair is a premium, high backed chair providing comfortable support to the entire upper body.

Face Veneer

The veneer on the visible surfaces of a piece of furniture.

F/F Pedestal

F/F stands for file/file configuration of a pedestal. (See BBF pedestal above).

Flipper Door

A flipper door is a door that lifts open and retracts back out of view leaving an accessible draw or storage space, similar to how a garage door operates.

Floor standing partitions

Moveable office screens used to create flexible rooms in an open plan office. Available in fabric, wood and glass and can be linked together to create a required size.

Folding / Flip-top Table

Table with a top that folds of flips, ideal for meeting rooms for flexible use as they can be quickly arranged and re-arranged.

Freestanding

Refers to furniture that is not mechanically fixed to a wall or floor.

Furniture Plan

The furniture plan details the new and existing furniture in a proposedfloorplan.

Glides

Small pads or feet attached to the bottom of furniture to make it easier to move the furniture without damaging the floor.

Grommet

The plastic covering that covers the hole in a desk or workstation used for cable management.

Height adjustable desks

Desks where the height of the desk can be changed to provide a more comfortable workstation. These desks are often referred to as standing desks. These desks are available with a variety of height adjustment mechanisms, including manual height adjustment, gas strut mechanisms, electric and electronic height adjustable desks.

Hutch

A storage unit that sits on top of a credenza, ideally suited for display.

Interlock

A method of locking drawers together so that only one draw can open at a time. This interlock system is a key safety feature to prevent tipping.

Keyboard Tray

A shelf located on the underside of a workstation that can hold a keyboard.

Kneeling chair

A chair that positions you with an open hip angle with your bottom and thighs supported by one pad, and your knees and shins supported by another.

Lateral file

A filing cabinet that is wider than is deep, allowing for side-to-side filing. The lateral file cabinet is differentiated from the vertical file cabinet by its short and wide build.

Lead Time

The amount of time that is required for production and delivery of a piece of furniture following ordering.

L-Post

The corner connector used secure and support where two panels meet at a 90-degree angle.

Lumbar Support

The part of a char that provides support for the lower back. When sitting in anoffice chair, a good lumbar back support should be flush against the small of the back.

Memory Foam

Pressure relieving foam which moulds to user shape, used on office chairs.

Mesh Back

A breathable material on a chair that stretches, gives instant support and comfort, and provides great ventilation allowing a user to stay nice and cool.

Millwork

Any type of woodwork that is produced in a mill. This can include counters, shelving, cabinetry, wall panelling, moulding, trim and more.

Mobile Pedestal

A small storage unit with casters to allow for mobility. Typically used for files and/or personal storage. Ideal for providing storing underneath a desk or workstation.

Modular

A type of furniture designed to work both standalone and fitted together as part of a larger set. Examples include modular office sofas or modular meeting tables.

Monitor Arm

Monitor arms are a replacement for traditional monitor stands. They are mounting solutions for flat screens, handling up to eight monitors at a time. Monitor arms are fitted with clamps or through desk fixings and can be provided with full cable management.

Office Pod

Office pods are a cost effective and simple solution for creating additional workspaces or meeting rooms within the office. Office pods offer a significant degree of privacy, can be easily installed and can be used to create meeting rooms without planning permission or expensive construction work.

Office Structures

Permanent or temporary structures to enclose areas within an existing room. to create informal and formal workspace solutions that will allow you to meet, socialise, focus and collaborate with the team.

Open Plan

Desks and partitions put together to create an open working environment.

Panel Creep

When planning multiple workstation clusters for a space, it is the dimension of a panels thickness multiplied by how many times it occurs across all the workstations.

Pedestal

A pedestal is a filing unit normally located under a worksurface top. A pedestal, or ped, can be fixed or mobile, and can have different drawer configurations.

Peninsula Top

A peninsula top is similar to a bullet top in that when viewed above, one end of the worktop is rounded, and the other is flat.

Plan View

An aerial view of office space.

Pneumatic Height Adjustment

The feature on an office chair that allows the height to be adjusted by the user and made comfortable for an individual users height.

Posture Control

A chair providing lumbar support that shapes your body correctly to support the natural curve in your back.

Raceway

A cable management system designed to route cabling along office furniture and partitions.

Radius Styling

The rounded edgeon the tops of desksandcredenzas.

Sideboard

A sideboard stands at the side of an office to provide both a storage area and a surface area for display. Similar to a Credenza.

Sliding Seat Pan

A moveable seat that can be adjusted to shorten or lengthen the seat size to provide improved comfort for different size uses.

Sofa meeting pod

An enclosed space with sofas opposite each other, offering additional privacy and are ideal for meetings.

Sofa meeting booth

Simlar to sofa meeting pods, these are sofas with extended high sides that form a booth. These are not typically enclused like a sofa meeting pod.

Space Planning

The interior design method of arranging office layouts to enable employees to work together, providing them with the best opportunity to create an efficient workflow, communication and supervision and increase productivity.

Spine

The spine is the backbone panel that runs down the middle of a workstation pod that all perpendicular panels connect into.

Stacking chairs

Chairs designed to stack one on top of another to minimise the space needed for storage.

Suspended Panels

Panels and shapes hung from the ceiling not only provide an excellent sound absorbing function but can also be used to divide a space or provide an interesting element of design to the office. Also known as acoustic panels.

System storage

Office storage units that provide bespoke storage solutions.

Tambours

Storage units designed for decreasing clutter and stowing away the many office accessories, folders, documents, and similar. Tambour doors slide back into the unit, making them ideal storage solutions for offices low on space.

Telephone Booth

A type of office pod that looks like a telephone booth. The booth offers a single person privacy to work or take / make calls.

Tension Control

A mechanical feature usually adjusted by a knob located under the seat of a chair that controls the degree of resistance the chair provides when leaning back.

Tilt Top Table

A tilt top table attached to the pedestal or base with one or more hinges that allow for the table top to be turned from a horizontal to vertical position, taking up less space when storing.

Top Cap

The finishing piece added to the top of a workstation post or panel.

U Shaped Desk / Workstation

A desk or workstation that has a wraparound design offering a workspace on 3 sides.

Veneer

A thin strip of real wood glued on to a substrate of plywood or particle board.

Vertical File

A filing cabinet that is deeper than it is wide, in which records can only be stored front to back. (Also see Lateral file).

Vertical Raceway Panel

A panel with an interior vertical cavity to bring power and data above work surface height.

Wall Mount

Furniture or accessories that are mounted directly to a drywall partition, rather than hung from a furniture panel.

Here at BT Office Furniture & Interiors,we supply and install office furniturethroughout most of the UK. With almost 50 years experience, our team of professionally trained installers have an extensive product knowledge when it comes to finding the best office chair for bad backs.

If you require further information about any of our products, please do not hesitate to get in touch with a member of our team.

Guide to getting an office ready for a return to work

Guide to getting an office ready for a return to work

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7 DAYS A WEEK 8.30AM - 7.00PM

Covid-19 has had a significant impact on businesses in all corners of the world, resulting in many having to close their doors and ask their staff to work from home. However, as the business world continues to adjust to the challenges that come hand in hand with the pandemic, many companies are starting to welcome employees back into the workplace.

Employers have never faced a challenge like coronavirus before and, although the Government is currently advising those that can work from home continue to do so, many businesses are opening their office doors once again.

However, all businesses must comply with stringent Covid-secure workplace guidance in order to actively safeguard the health and wellbeing of their workforces. After all, office safety should be the number one priority when it comes to facilitating any transition from home to work during the pandemic.

If youre in the midst of planning a return to the office, youve certainly landed in the right place. Weve created a helpful guide outlining everything that you need to know about getting your office ready for a return to work.

Risk assessments and health and safety measures

First and foremost, before you invite your workforce back into any office environment, its paramount that you carry out a risk assessment and implement any health and safety measures with immediate effect. Your number one priority should be to safeguard your employees, whilst minimising the risk of spreading the virus.

All assessments should be completed in line with up-to-date government and public health guidance.

Collaborate with your health and safety and occupational health teams

As the pandemic continues to dominate all aspects of our lives, and with things changing daily, its crucial to take the time to communicate regularly with your health and safety teams, as well as any occupational health teams.

All teams should be up to date with the latest guidance, rules and procedures surrounding Covid-19 and no stone should be left unturned when it comes to ensuring that employee safety is put first.

Are your staff a safe difference from each other?

We have all been encouraged to socially distance since the beginning of the pandemic and this should be enforced in any workplace environment as the world continues to fight the virus.

With this in mind, it might be the case that you need to invest in new office furniture such as meeting pods, desks, and seating solutions that allow your employees to work and socialise in line with social distancing guidance. Here at BT Office Furniture, we have a whole host of modern furniture solutions that will allow you to transform your office in line with social distancing guidelines including desks, office pods, office screens, desk dividers, seating and space planning solutions.

All members of staff should remain a safe distance from another, whether they are working at their desks, in meetings or in other communal areas of the office. At the same time, teams should be as small as possible, working hours should be staggered, and communal areas should be limited to a certain number of people at any one time.

Space planning solutions

If you have had to adapt your office to meet new social distancing rules but are struggling to make the most of your available space, look no further than BT Office space planning solutions.

BT Office Furniture has its own in-house office design department with fully trained 2D space planners and 3D visual artists. We have vast experienced in planning a wide range of different office spaces in line with your design needs and budget.

Floor standing office partitions

A great way to divide up a space and encourage social distancing is to utilise floor standing office partitions. Available in lots of different colours and styles, these partitions can create flexible rooms that can be adapted to your needs.

Floor standing office screens are available in fabric, wood and glass and can be linked together to a required size and moved around easily.

Take a look at our Covid protection screens, designed to protect workers in the office.

Curved red divider screens for an office

Handwashing and providing hand sanitiser

Employee hygiene should continue to be a strong focus in the office, with all staff advised to wash their hands as frequently as possible and of course, to use hand sanitiser. These hygiene measures are essential when it comes to preventing the spread of the virus.

Hand sanitiser should be easily accessible in all areas of the workplace, especially at workstations.

A deep clean

If your office has been closed throughout the pandemic, its a good idea to invest in a professional deep clean before you welcome back your workforce. This is also a great opportunity to assess your cleaning arrangements and make sure that they up to scratch and of course, in line with Covid guidance.

Deep cleaning a desk

Good ventilation

Finally, if you havent already done so, its worthwhile in investing in improving the ventilation of your office. This has been proven to help prevent the spread of the virus. Ventilation not only improves air quality, but it also creates a cool, comfortable and inviting workspace.

Boost staff morale

Remember, these are uncertain times for everyone and its important that the health and wellbeing of your workforce is a number one priority. With this in mind, you should focus on boosting morale through reward and recognition schemes and regular contact with your teams that are working remotely. You should also have frequent contact with those who are still furloughed.

Why choose BT Office furniture?

BT Office has been a leading UK office furniture supplier since 1994. We use our own fleet of vehicles and team of specialist fitters to ensure your modern and executive office furniture arrives undamaged and is installed by people who are familiar with the products.

We offer an extensive range of functional and competitively priced office furniture that offers businesses great functionality without compromising on style. We have furnished offices of all shapes and sizes and can accommodate as many people as needed.

So, if youre looking to revamp your office or invest in new furniture for social distancing purposes, check out our full range of furniture today.

How to reduce noise in an open plan office

How to reduce noise in an open plan office

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7 DAYS A WEEK 8.30AM - 7.00PM

This year has had a significant impact on how office-based businesses operate. While many staff continue to work remotely, there are workforces across the country who are still travelling into the office.

With many office desks still in use, and this likely to increase as restrictions lift, do you find yourself distracted by unwanted office noise? The open plan office design embraced by small businesses and larger enterprises across the country can come at a price – unwanted distractions, noise, and reduced productivity.

If youre finding noise a problem at your place of work, weve compiled several tips on how to reduce noise in an open plan office.

Do you have an office noise problem?

It may seem peculiar, but in many cases, office staff alongside managers and business owners are often unaware that they have a noise problem in their office.

Employees have varying tolerance and sensitivity levels to background noise, which will also change depending on the task at hand and the level of concentration required.

Noise is defined as unwanted sound and can take several forms:

  • Conversational noise: This type of noise includes conversations while the kettle boils, at the water cooler, meeting and breakout areas and colleagues having telephone conversations. Conversational noise can be highly distracting and, once multiplied across a large open-plan office, can become intolerable.
  • Machinery noise: From photocopiers to scanners, kettles and printers to dishwashers, offices are often filled with tech that often causes unwanted noise.
  • External noise: If your office is based next to a workshop, factory, garage or other business working environments, this can lead to further distractions. This kind of acoustic noise disturbances can prevent clear-thinking, decision-making and lead to decreased productivity.

To help protect office workers and reduce unwanted noise, try our handy tips below.

Office screens

Office screens, when placed cleverly, are an effective way to deflect and successfully break up noise in an open plan office.

There are countless office screens available, in a variety of sizes and colours to match your office dcor, company branding and preferences. Floor standing partitions also add flexibility, particularly if in the future you relocate to different premises or if your office has a move around.

Double mounted screens

Embrace nature

Getting your green-fingered colleagues to help choose office plants is a great way to help reduce open office noise. Plants not only look bright and add a pop of colour and greenery to your office space, but they will help reduce noise, too.

You could even look into having an eye-catching living wall to bring the outdoors in and deflect plenty of distracting noise.

Office with plants blocking noise

Isolating equipment

As we mentioned above, machinery noise can lead to lower productivity in the office. Items like printers and photocopiers are not only noisy, but can naturally become a place where colleagues congregate, which can lead to conversation and increased noise disturbances. Isolate this noisy equipment into one area and ensure it is partitioned from the main office. This will help to significantly reduce noise levels.

Mobile curved screens

Dedicated quiet spaces

In open plan office, as in any workplace, it is important to have a dedicated quiet place. Whether this is to focus on a tricky piece of work, have a private meeting or take a personal call, a dedicated calm place where staff can concentrate will help boost productivity, wellbeing and reduce noise in the main office area.

Discover our wide range of stylish breakout seating here.

Wyspa acoustic pod

Sound friendly furniture

When choosing office furniture for the open plan space, opting for high backed benches or enclosed booths will act as effective room separators and reduce noise.

Office pods are also an effective and stylish way to significantly reduce noise, add privacy and keep distractions to a minimum.

High back acoustic seating

Divide spaces with acoustic panels

Dividing an office space with acoustic panels is a great way to reduce office noise. The panels can also be used to segregate different areas of the office. There are some great looking panel designs that can improve the look of an office while dampening the nose.

Allsfar Lull suspended acoustic panels

Suspended acoustic ceiling panels

While additional office screens and soft furnishings may seem like the obvious remedy to a noisy open plan office, the ceiling is often overlooked as solution to decreasing noise. Acoustic ceiling panels, suspended for an the existing ceiling can offer a great looking option to further reduce sound.

Acoustic ceiling panels are available in an exciting range of designs that provide visual interest to often dull looking ceilings. These panels are easily retro-fitted to ceilings (and suspension kits are included). Bespoke sizes are available to fit within any office space.

Allsfar leaf ceiling acoustic panels

Decorative acoustic wall shapes

Decorative wall mounted acoustic panels are a great way to add some colour to an open plan office while reducing noise. Modern wall panels are lightweight and easy to install with the use of heavy duty Velcro strips. The wall shapes can be mixed and matched to create unique patterns and finishes.

Multi-coloured decorative acoustic shapes reducing noise on an office wall

Office layout planning

If you are hoping to reduce the amount of noise in your open plan office, it is imperative that the above ideas are carefully considered, thought out and executed to maximise their benefits.

To ensure minimal noise disruption and increased productivity is achieved by your workforce in the changes you implement, office layout planning is essential.

At BT Office Furniture we have our own in-house office space planning and design department, complete with expert 2D space planners and 3D visual artists. Contact us today to demonstrate how we can transform you open plan office to reap the rewards for your entire workforce.

Why choose BT Office Furniture?

BT Office has been a leading UK office furniture supplier since 1994. We use our own fleet of vehicles and team of specialist fitters to ensure your modern and executive office furniture arrives undamaged and is installed by people who are familiar with the products.

If youre looking to reorganise your open plan office and increase staff productivity, check out our full range of furniture today for inspiration or contact our expert team who are on hand and happy to help with your enquiry.

How to organise your office desk

How to organise your office desk

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7 DAYS A WEEK 8.30AM - 7.00PM

The impact of COVID-19 on businesses and workforces is unquestionable. As many offices remain closed under latest government restrictions, countless office staff continue to adapt to working from home.

Whether youre based at home or working in the office, a well-organised workspace is key to increasing productivity, improving focus and helping to reduce stress.

Weve compiled a host of top tips to having a perfectly organised desk that will be the envy of your colleagues and help to transform your working day.

Personal space

It is common to fall victim of using office desks as a dumping ground, especially for personal items. There are items that find their way onto our office desks daily, such as mobile phone, keys, wallets or purses. While essential, personal possessions can easily clutter up your space throughout the day and lead to unhealthy and unproductive distractions.

Select a designated desk area where your essential personal items can permanently live, such as a drawer or shelf. This not only declutters your space, but means you always know where to find them.

Reduce distractions

With an increasing number of employees working from home, the potential for day-to-day distractions is higher.

Whenever possible, remove any item from your office desk that is going to cause unnecessary distractions. Keep your phone out of sight in a drawer or in a defined area that wont tempt you to check messages or take unrelated work calls. Reducing distractions will pave the way for increased efficiency and more productive working hours.

Throw away unnecessary items

Ever heard of the phrase Tidy desk, tidy mind? If you are looking to create a well-organised desk, the starting point is to be ruthless and dispose of unnecessary items. Go through each item in your desk and ask yourself if it is essential. From paperwork to old notebooks, dried up pens to disregarded Post-It notes, there is sure to be a host of items that can be disposed of to clear much-needed space. Ensure essential items are kept together and ordered appropriately.

Disposing of unnecessary items and doing this regularly will de-clutter your workspace and pave the way for clarity and clearer thinking.

Uncluttered office deck with plant

Daily desk hygiene

The current climate calls for desk hygiene to be top priority, however, it is also essential to aid positive wellbeing.

Adopt a desk hygiene routine by wiping your desk down at the end of each day before leaving your workplace or home office. This daily ritual will force you to put away paperwork, files or any other items left on your desktop, and will ensure you return to your desk each morning with a clean workspace and fresh start.

Rid your space of cables

When we think of cluttered workspaces, we are often focused on desktops. However, it is important to acknowledge that what lies underneath your desk should also be addressed and properly organised, such as cables.

Tangled cables are unsightly, are likely to cause a distraction as well as being a potential trip hazard. Minimise the risk of distraction by tying up loose cables and tuck them out of sight with effective desk cable management.

Avoid tangled cables and ensure theyre in the right place. Weve compiled our own guide on cable management.

Segment your desk

While it is likely that the majority of the day will be spent on your computer, it is important to have desk areas sectioned off for non-computer tasks. From reading files and documents to mapping out tasks and to-do lists, segmenting your desk will help achieve clear-cut organisation and help keep your thoughts in order.

Keep a notebook to hand

Weve all been there; taking an unexpected call or having that lightbulb moment in a meeting and not being able to jot the idea down. Not everything can go straight into an email or digital document, so its always handy to keep a notebook on standby to quickly write down tasks, to-dos, reminders or moments of inspiration.

Tidy desk with notepad

Use a rubbish bin

It might seem simple but investing in a recycling rubbish bin and placing this either next to your desk or underneath it will transform your workspace from cluttered to pristine.

Ensure any notes and documents you no longer need are instantly thrown in the bin and recycled appropriately. Getting into the routine of doing this will avoid paper piles building up and will get you into the healthy habit of discarding unnecessary documents regularly. If they contain sensitive information, we always recommend shredding documents before recycling.

Prioritise by importance

With so many desk items frequently cluttering up space, it can become challenging to decipher which ones are needed most frequently.

Use your office desk and drawers to prioritise items by importance. Place the things you use most frequently in the drawer nearest to you, and place what you least use in the bottom drawer or under your desk, tidied furthest away. Items that arent used as often could be placed in a separate cupboard or drawer to free-up valuable space and help you to also maintain a clutter-free brain.

Why choose BT Office Furniture?

BT Office has been a leading UK office furniture supplier since 1994. We use our own fleet of vehicles and team of specialist fitters to ensure your modern and executive office furniture arrives undamaged and is installed by people who are familiar with the products.

If youre looking to reorganise your office and give it a new lease of life, check out our full range of furniture today for inspiration or contact our expert team who are on hand and happy to help with your enquiry.